Facilitate panel discussions and speed workshops in large groups

The example of a two-day management meeting of an international insurance group – conducted in the Federal Palace in Bonn – illustrates the advantages of digital moderation. The company brings together 240 of its executives at a two-day non-public meeting.  All participants can enrich the content of the event with their own smartphone or tablet. They directly participate in a creating value, as their personal knowledge becomes productive in the course of the event. Participants generated information is merged and documented in real time. The procedure: On the first day the participants are activated as discussants in a panel discussion. On the second day, the results of the previous day will be picked up in order to gather and deepen ideas in a “speed workshop”.

Day 1: Panel discussion

On the first day of the large group event a panel discussion takes place. Participants use their own smartphone to ask questions in the discussion and to actively influence the content of the event. Executives enter their questions and comments through a webapp that is opened in their browser. Directed by the event management staff, the incoming material, summarize emerging topics and forward the assembled material in real time to the moderation of the Panel. The participants experience how they contribute with their own contributions to the sound and direction of the day.

Day 2: Speed-Workshop

The speed workshop on the second day benefits from the experience of appreciative participation the day before. The workshop will be initiated with results from the panel discussion. At the center of the workshop is the question elaborated the day before “How can I use the group network to increase the market success of my company and that of the group?“ The participants work together on 40 tables with 6 persons each.

Now the participants should develop firt ideas on initial questions of the previous day in their group of tables. Then each table group picks the three best ideas and captures them on a tablet PC with touch display. An editorial team examines the ideas of the 40 table groups and makes them available to all participants for voting by smartphone. In the next step, the four ideas with the most votes go into the next round. For this purpose, four new, correspondingly larger groups are formed, each working on one of the four ideas.

At the end of the day, there is q automatically completed documentation of all submitted, prioritized and further developed ideas in digital form.The participants have gained new impressions through the intensive exchange with their colleagues, identify themselves with their jointly elaborated results and return to their area with the sure feeling of appreciation of their respective individual contribution.

Technical requirements

Every participant has the most important requirement for digital moderation: A smartphone. Renting larger devices may be useful if the collaboration goes beyond questions, comments, and votes. Larger displays facilitate collaboration in the group.

While Hardware is no longer an issue today, the Software used in the event still separates the wheat from the chaff. The software provided must be able to detect and correct any transmission errors. Because moderation is characterized by short-term changes in the course of the event, the presenter and director must be able to respond flexibly to spontaneous changes with the help of the software.

Only teambits:interactive offers the necessary tools for such freely planned moderation processes to bring together participant contributions, to continue to use them in the course of the event process and to act flexibly.

teambits: interactive runs on a server that can be deployed at the location of the event. This ensures the integrity of the event with maximum data security. If Internet connectivity is available to all participants at the venue, event-exclusive provision in the cloud or on-premises is also possible.

Advantages of digital moderation at a glance:

● Individual participation opportunities in a large group
● Many participant contributions can be bundled and condensed quickly
● Opinions can be created and documented ad hoc
● Prioritize and evaluate reviews cost-effectively in large groups
● Employees feel perceived and valued
● Use the knowledge and competence of each participant