London. 200 participants, 20 tables, 40 topics, six hours preparation time. We left for this hackathon on 25 November. The European Mentoring and Coaching Council (EMCC) invited us to the EMCC Global Provider Summit 2019. On departure, the ink on the flight booking had dried just in time. Participants should have the opportunity to ask questions during the KeyNotes. During the WorldCafé, table hosts and interested assistants were given the opportunity to take digital minutes. In the subsequent case study sessions, questions and comments were collected digitally in order to take them to the downstream webinars and other conferences.
Hardness test for the new multi-meeting structure
The “Discovery” room of the Park Inn by Radisson London Heathrow, equipped with excellent WLAN for 700 participants, enabled the realization of an instant digitalization. teambits set up 40 separate moderation scripts ad hoc for the total of 20 conference tables. The control of the moderation could optionally be transferred to the table host, but was centrally left to the direction.
This was made possible by the Meeting Control Center (MCC) from teambits. With its help I can create meetings, create moderation scripts, clone once created meetings and delegate responsibilities granularly. In this way, standardized processes can be quickly duplicated and subsequently individualized. Ideal for mapping group work phases with highly individual processes for each group.
For the plenary and group work phases, place cards with QR codes were printed for each table in the conference organization office. Quite simply, by Word document. The QR codes are output by teambits per meeting as standard. Using the QR code, participants can connect ad-hoc to the table group via smartphone or participate in the plenary session. Alternatively, the respective link can be opened manually. In order to manage a robust phase change, the QR codes were exchanged during coffee breaks between plenary and group work phases.
Participation from the start
Participants were informed of the possibility of participation via WebApp by means of the moderation. The starting point of the event was marked by around 30 questions and comments, which were sent electronically within minutes to Professor Peter Hawkins and his key notes on “Tomorrow’s leadership, today’s revolution for coaching. mentoring, and supervision”.
Title image: EMCC European Mentoring and Coaching Council, Facebook 30.11.2019, last updated 09.12.2019.