Collect, cluster and prioritize with teambits

The new teambits software is a prodigy of method diversity in digital moderation. Classical methods such as brainstorming (collecting), card queries in sense units or matrix (clustering) and voting (prioritizing) are regularly used by everyone who works with groups. With teambits, this can now be done digitally instead of on a flipchart or pinboard.

But what exactly can you achieve with collecting, clustering and prioritizing? What good is it that teambits can link each of these interactions ingeniously simple? How does the software help to design good processes? And does it have advantages to design moderation processes digitally?

Moderators and group leaders ask themselves these questions during the conception phase before an event. They are the specialists for methods and are responsible for the positive management of group interaction. Ideally they would like to lead a productive process with motivated people. In order for everyone to contribute, it is important that the methods are chosen appropriately.

Building moderation processes - the right method at the right time

If the methods serve the cause and are clearly instructed, this is also valuable for group activities. Moderators know that the emotional process in a group must be controlled. The cleaner the methodical work is, the more reliably a good coordination of factual structure with the group process is achieved. This also applies to a larger audience.

Digital moderation is transparent for everyone: everyone has the same voice, no matter how gladly or deftly he or she speaks in front of everyone else. Depending on the situation, he or she even speaks from anonymity. This can help enormously to lead a working group and motivate the individuals, we have found.

Linking interactions and using the results immediately

With this knowledge of the challenges of moderation, we have made the moderation app teambits better. The tool can now implement the following methods digitally: Collecting, clustering and prioritizing - and linking one perfectly with the other. This makes teambits a real participation app for interactive working groups.

With this knowledge of the challenges of moderation, we have made the moderation app teambits better. The tool can now implement the following methods digitally: Collecting, clustering and prioritizing - and linking one perfectly with the other. This makes teambits a real participation app for interactive working groups.

Here we show you how to guide the collecting, clustering and prioritizing with teambits and how to combine the interactions in a meaningful way.

Collect - the query in the moderation process

To achieve a lot quickly - this can be achieved with brainstorming or an open question. Probably the best known method to collect many ideas in a short time.

To make it work, there are some rules that the moderators introduce in advance: Nobody criticizes the mentioned points, everybody expresses himself freely - especially unusual ideas, everybody takes up the ideas of the others and finally "quantity before quality! In brainstorming, the group should produce as many ideas as possible without regard to quality and feasibility.

teambits collects the points mentioned by the audience and makes them visible for everyone without any loss of time. This is helpful, because the human brain thinks more creatively and the more input it receives, the further it thinks. Associative chains develop. Inexperienced groups may find it difficult not to evaluate and discuss the mentioned points immediately. This is a disadvantage of brainstorming. It is especially important when the topic is controversial or emotional. It makes sense to collect the ideas digitally. This way they appear immediately in the collection at a faster pace - unfiltered by a rating - because all participants contribute something at the same time.

For a free text question to collect ideas teambits offers the option "Questionnaire". As a question-and-answer method for a discussion, the questionnaire can also represent moderated questions (Q&A).

The results of your brainstorming session are displayed by teambits as a list, sticky notes or moderation card, or as a Word Cloud. The presentation view shows you in advance how it will look like. Of course, after the brainstorming you sort and organize the collection of ideas and check the ideas.

Clustering - sorting within the moderation process

You can now sort the collected answers and group them by similarity or topic. You can use clusters to give your audience a better overview of the results.

You can also subdivide the contributions by canvas headings if you want to achieve a common understanding of the individual building blocks for a project. This is a special feature of the moderation app teambits. Because we now accompany the collection process into the next step, the sorting.

Thanks to teambits, you can also delegate the complex step of clustering: A moderation assistant can take over.

Prioritizing - the coordination in the moderation process

You now want to discuss your ordered results and have them evaluated by the participants - by importance, by preferences, by skills. The teambits software offers you three methods for prioritizing: single and multiple choice, star rating and matching with pictures. Depending on your goal, you can integrate different methods into your moderation process. As a result you will receive a ranking.

Single- and Multiple Choice

Specify the selection and let the participants choose one or more options for each alternative question. You can use the different tools to vote: By single or multiple choice, by previously created clusters, by points from previously held brainstorming sessions, by pictures or graphics.

The query as single or multiple selection is suitable for creating transparency and making decisions. The question "What is your level of information on the topic?", for example, is answered by the participants in a single selection from "bad" to "very good".

Prioritizing by star rating

With a query of the rating by the participants, you can sort the previously collected ideas according to relevance. teambits shows you without detours how the options were rated on average. This provides information about a ranking and is graphically clear.

Instead of distributing " sticky dots", the participants click on the appropriate number of asterisks in teambits. The moderators determine in advance how many asterisks are available. The number of votes per participant and item is also up to you. The rating can also be created as a slider or as a continuously variable slider.

Prioritize by image or smiley query - a vote with images

The picture query is classically called "mood barometer". It makes moods transparent. Here, the participants prioritise with pictures - for example smileys. Depending on their approval, state of mind or rating, they all choose their smiley from a prepared scale, from laughing to dissatisfied.

In the moderation app of teambits you can use any kind of picture or photo for a vote. You can choose between realistic situations as a photograph, or well-known figures, emojis or icons.

Finally, the group discusses the mood or opinion. Usually this method fits at the end of an event.

Collect, cluster, prioritize - and then? Discuss, decide!

With the collection of contributions, their grouping and evaluation, you are methodically well supplied with the moderation app teambits. You have automatically documented the results digitally and completely - a great advantage over analog moderation.

What makes teambits unique is the combination of methods with your entire work process. Using Moderated Questions (Q&A) you can now get even more out of it and discuss the topics and tasks your group has developed so far.

Via teambits you discuss openly and equally. This creates a high acceptance of the results. Because the participants give their information to the round at the same time - so not only those seeking the limelight are heard. Decisions on questions such as "How do we want to work on these topics?" and "Who will work on which tasks?" conclude your moderation with mutually agreed arrangements. For binding decisions, it makes sense to use the teambits voting tools