London. 200 participants, 20 tables, 40 topics, six hours preparation time. We left for this hackathon on 25 November. The European Mentoring and Coaching Council (EMCC) invited us to the EMCC Global Provider Summit 2019. On departure, the ink on the flight booking had dried just in time. Participants should have the opportunity to ask questions during the KeyNotes. During the WorldCafé, table hosts and interested assistants were given the opportunity to take digital minutes. In the subsequent case study sessions, questions and comments were collected digitally in order to take them to the downstream webinars and other conferences.
Hardness test for the new multi-meeting structure
The “Discovery” room of the Park Inn by Radisson London Heathrow, equipped with excellent WLAN for 700 participants, enabled the realization of an instant digitalization. teambits set up 40 separate moderation scripts ad hoc for the total of 20 conference tables. The control of the moderation could optionally be transferred to the table host, but was centrally left to the direction.
This was made possible by the Meeting Control Center (MCC) from teambits:interactive. With its help I can create meetings, create moderation scripts, clone once created meetings and delegate responsibilities granularly. In this way, standardized processes can be quickly duplicated and subsequently individualized. Ideal for mapping group work phases with highly individual processes for each group.
For the plenary and group work phases, place cards with QR codes were printed for each table in the conference organization office. Quite simply, by Word document. The QR codes are output by teambits:interactive per meeting as standard. Using the QR code, participants can connect ad-hoc to the table group via smartphone or participate in the plenary session. Alternatively, the respective link can be opened manually. In order to manage a robust phase change, the QR codes were exchanged during coffee breaks between plenary and group work phases.
Participation from the start
Participants were informed of the possibility of participation via WebApp by means of the moderation. The starting point of the event was marked by around 30 questions and comments, which were sent electronically within minutes to Professor Peter Hawkins and his key notes on “Tomorrow’s leadership, today’s revolution for coaching. mentoring, and supervision”.
Order a coffee in the digitally moderated conference? Go. One of the many Easter Eggs of the teambits software is the possibility to pass orders from the audience directly to the catering. The most robust variant is the automatic printing of orders via the receipt printer of the catering or the kitchen. Event participants order by iPad, Smartphone or Tablet at their table or seat from the menu, which can be stored in the EventApp. The order is then output directly to a printer. As an option, the data can also be transferred to catering software;
In the video we show how onboarding works in an event in order to adjust event information and interactions of an event to the individual participant. The participant uses their personal PIN, which they receive during onboarding, the participant can adapt their data and decide to publish their data in the event in accordance with the DSGVO. Many functions such as participant chat, agenda or interactions can be offered anonymously or personalized.
Management feedback does not have to be uncomfortable for those involved, as the following case study from a car company shows. To optimize the corporate culture of the car manufacturer, the Group Human Resources department, together with a management consultancy, develops a workshop concept that forms an important intersection between strategic corporate goals and personal development opportunities. The key to the success of the concept is the digitization of the feedback process using teambits:interactive. As part of the project, more than 300 executives and approximately 4,000 employees can exchange views. The result is a highly individual feedback for the executives in order to be able to reflect the personal leadership behavior. Continue reading Digital moderated feedback process for 4,000 employees and 300 executives→
Anyone who is invited to a conference today can now attend from home. In “hybrid Events”, parts of the audience are spatially separated: a part is present at the Event, the virtual participants participate live via the Internet. This is possible thanks to video streaming. To participate means to be active from afar. Audience response tools such as teambits:interactive enable equal audience participation for all participants. For example, to ask questions on the podium or to realize a cooperation between all participants, as is also known from the facilitated group work. Participate in the browser of the participant – regardless of whether on the smartphone or the home PC. Continue reading Participate in the livestream: Hybrid events build on interactive concepts→
The example of a two-day management meeting of an international insurance group – conducted in the Federal Palace in Bonn – illustrates the advantages of digital moderation. The company brings together 240 of its executives at a two-day non-public meeting. All participants can enrich the content of the event with their own smartphone or tablet. They directly participate in a creating value, as their personal knowledge becomes productive in the course of the event. Participants generated information is merged and documented in real time. The procedure: On the first day the participants are activated as discussants in a panel discussion. On the second day, the results of the previous day will be picked up in order to gather and deepen ideas in a “speed workshop”. Continue reading Facilitate panel discussions and speed workshops in large groups→
In discussions about brainstorming with our customers, who are currently planning a large group event, we find that “World-Café” is a term for many event managers and event organizers but many aspects are still hidden. While organizational developers and systemic consultants have been dealing with large groups since the late 1980s, event seekers looking for participative formats have only just discovered the added value that a format like the World Café can bring with them – assuming everything is done right! Because the efficiency of the format benefits greatly from digitization, we take this as an opportunity to briefly introduce the areas of application, process und principles of a World-Café Continue reading World Café – trendy buzzword or ingeniously simple concept?→
Often, the format “future workshop” or “innovation workshop” is used to find solutions to common problems or challenges. For example, teambits’ clients use the format of the “Future Workshop” to engage customers, partners, employees or executives in analyzing current trends and their impact on market research, marketing, communications and product development. Continue reading Digitally facilitating Future Search conferences→
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