Best practice hybrid events

The government has just extended the ban on major events in Germany until the end of December 2020. Hybrid events are a great option for events in 2020 and 2021, and without losing the charm of a “real” event, they allow many more interested people to participate in virtual space.

In hybrid events, a part of the guests meet onsite, on the spot. In view of the development of the pandemic, each federal state regulates the current permissible group size independently. At the same time, hybrid events bring together participants from outside online.

Since both parties should have the same opportunity to participate, teambits is an ideal tool for hybrid events.

In the auditorium and online: Interactive participation with teambits

Whether your participants are on site or follow the events virtually – teambits offers interactive options for everyone.

The challenge in the conception of a hybrid event is to involve both parties equally, equally quickly and equally easily. This is because it is not possible for external participants to speak. A parallel handling of digital and in the hall submitted contributions is impractical. Even more so than in purely virtual or face-to-face events, a uniform digital offering is essential.

teambits solves this task through uncomplicated communication via the interface of the teambits web app in real-time. Viewers dial in onsite as well as remote: On site via a QR code, online via the website of the organizer or the event. Additionally, we display the livestream of the event online for the participants.

Hybrid event series with the Federal Minister for the Environment

We have equipped some hybrid events this year – this is how it can look like:

For a series of events organized by the Federal Ministry of the Environment, the Minister and a moderator sit on a podium in front of an audience. Several dozen spectators on site join the discussion via QR code. They see the classic teambits question mask on their smartphones and enter their questions and comments digitally. At the same time, interested citizens can take part online from home on the website of the Federal Environment Ministry. Here, teambits also places the question mask next to the live stream of the event.

During the discussion, the moderator goes into the questions live – she receives them on the so-called ModPad, a moderation tablet. The director reads all submitted contributions, clusters them, and selects individual voices for the discussion, which she passes on to the ModPad.

The participants follow all contributions in the stream – unless the director edits them for netiquette reasons. In this way a factual debate develops beyond the points discussed on the podium.

Participants come more often and stay longer

Our experience shows that hybrid or virtual events have an interesting side effect: The number of participants increases. The elimination of travel to and from the event and the general flexibility associated with participation makes them much easier to manage.

In comparison to face-to-face events, we have found that participants spend more time in the individual offerings. Almost all participants remain online until the end of the event.

Hybrid events avoid long business trips for external participants. This saves costs and is good for the environmental balance of the event.

Hybrid events score with many advantages

Hybrid events have many advantages, far beyond their practical conformity with corona protection measures.

Would a hybrid event perhaps be something for your event? If you are planning your hybrid event, please contact us: We will be happy to advise you on interactive elements.

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